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Microsoft Office Outlook is known to have hundreds of keyboard shortcuts for all kinds of functions, below we will share with you just some of the most commonly used ones. NavigationSwitch to Mail CTRL+1 Switch to Calendar CTRL+2 Switch to Contacts CTRL+3 Switch to Tasks CTRL+4 Switch to Notes CTRL+5 Switch to Folder List in Navigation Pane CTRL+6 Switch to next message (with msg open) CTRL+PERIOD Switch to previous message (with msg) CTRL+COMMA Go to a different folder CTRL+Y Create an item or fileCreate an appointment CTRL+SHIFT+A Create a contact CTRL+SHIFT+C Create a distribution list CTRL+SHIFT+L Create a folder CTRL+SHIFT+E Create a Journal entry CTRL+SHIFT+J Create a meeting request CTRL+SHIFT+Q Create a message CTRL+SHIFT+M Create a note CTRL+SHIFT+N Create a task CTRL+SHIFT+K ContactsFind a contact or other item F3 Select all contacts CTRL+A TasksShow or hide the To-Do Bar ALT+F2 Accept a task request ALT+C Decline a task request ALT+D SearchFind a message or other item CTRL+E Use Advanced Find CTRL+SHIFT+F Format TextDisplay the Font dialog box CTRL+SHIFT+P Switch case (with text selected) SHIFT+F3 Make letters bold CTRL+B Add bullets CTRL+SHIFT+L Make letters italic CTRL+I Underline CTRL+U Increase font size CTRL+] Decrease font size CTRL+[ Cut CTRL+X Copy CTRL+C Paste CTRL+V Insert a hyperlink CTRL+K All item functionsSave CTRL+S Save and close ALT+S Save as F12 Undo CTRL+Z Delete an item CTRL+D Print CTRL+P Check spelling F7 Forward CTRL+F Left align text CTRL+L Center text CTRL+E Right align text CTRL+R Switch to Inbox CTRL+SHIFT+I Switch to Outbox CTRL+SHIFT+O Send ALT+S Reply to a message CTRL+R Reply all to a message CTRL+SHIFT+R Forward a message CTRL+F Mark a message as not junk CTRL+ ALT+J Check for new messages F9 Open the Address Book CTRL+SHIFT+B Add a Quick Flag to an unopened msg INSERT Mark as unread CTRL+U To download and share a printer friendly version of this document, click here |
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