OMB No. 1115-0136
INSTRUCTIONS
Anti-Discrimination Notice. It is illegal to discriminate against any individual (other than an alien not authorized to work in the
U.S.) in hiring, discharging, or recruiting or referring for a fee because of that individual''s national origin or citizenship status. It is
illegal to discriminate against work eligible individuals. Employers CANNOT specify which document(s) they will accept from an
employee. The refusal to hire an individual because of a future expiration date may also constitute illegal discrimination.
EMPLOYERS MUST RETAIN COMPLETED FORM I-9
Section 1 - Employee. If an employee is rehired within three (3) years of the
date this form was originally completed and the
employee''s work authorization has expired or if a
current employee''s work authorization is about to
expire (reverification), complete Block B and:
All employees, citizens and
noncitizens, hired after November 6, 1986, must complete
Section 1 of this form at the time of hire, which is the actual
beginning of employment. The employer is responsible for
ensuring that Section 1 is timely and properly completed.
examine any document that reflects that the
employee is authorized to work in the U.S. (see
List A or C),
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Preparer/Translator Certification. The Preparer/Translator
Certification must be completed if Section 1 is prepared by a
person other than the employee. A preparer/translator may be
used only when the employee is unable to complete Section 1
on his/her own. However, the employee must still sign Section
1.
record the document title, document number
and expiration date (if any) in Block C, and
complete the signature block.
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Photocopying and Retaining Form I-9. A blank I-9 may be
reproduced, provided both sides are copied. The Instructions
must be available to all employees completing this form.
Employers must retain completed I-9s for three (3) years after
the date of hire or one (1) year after the date employment ends,
whichever is later.
Section 2 - Employer. For the purpose of completing this
For more detailed information, you may refer to the INS
Handbook for Employers, (Form M-274). You may obtain
the handbook at your local INS office.
Employers must complete Section 2 by examining evidence of
identity and employment eligibility within three (3) business
days of the date employment begins. If employees are
authorized to work, but are unable to present the required
document(s) within three business days, they must present a
receipt for the application of the document(s) within three
business days and the actual document(s) within ninety (90)
days. However, if employers hire individuals for a duration of
less than three business days, Section 2 must be completed at
the time employment begins. Employers must record: 1)
document title; 2) issuing authority; 3) document number, 4)
expiration date, if any; and 5) the date employment begins.
Employers must sign and date the certification. Employees
must present original documents. Employers may, but are not
required to, photocopy the document(s) presented. These
photocopies may only be used for the verification process and
must be retained with the I-9. However, employers are still
responsible for completing the I-9.
Privacy Act Notice. The authority for collecting this
information is the Immigration Reform and Control Act of
1986, Pub. L. 99-603 (8 USC 1324a).
This information is for employers to verify the eligibility of
individuals for employment to preclude the unlawful hiring, or
recruiting or referring for a fee, of aliens who are not
authorized to work in the United States.
This information will be used by employers as a record of their
basis for determining eligibility of an employee to work in the
United States. The form will be kept by the employer and made
available for inspection by officials of the U.S. Immigration and
Naturalization Service, the Department of Labor and the Office
of Special Counsel for Immigration Related Unfair Employment
Practices.
Submission of the information required in this form is voluntary.
However, an individual may not begin employment unless this
form is completed, since employers are subject to civil or
criminal penalties if they do not comply with the Immigration
Reform and Control Act of 1986.
Section 3 - Updating and Reverification. Employers
must complete Section 3 when updating and/or reverifying the
I-9. Employers must reverify employment eligibility of their
employees on or before the expiration date recorded in
Section 1. Employers CANNOT specify which document(s)
they will accept from an employee.
Reporting Burden. We try to create forms and instructions that
are accurate, can be easily understood and which impose the
least possible burden on you to provide us with information.
Often this is difficult because some immigration laws are very
complex. Accordingly, the reporting burden for this collection
of information is computed as follows: 1) learning about this
form, 5 minutes; 2) completing the form, 5 minutes; and 3)
assembling and filing (recordkeeping) the form, 5 minutes, for
an average of 15 minutes per response. If you have comments
regarding the accuracy of this burden estimate, or suggestions
for making this form simpler, you can write to the Immigration
and Naturalization Service, HQPDI, 425 I Street, N.W., Room
4307r, Washington, DC 20536. OMB No. 1115-0136.
If an employee''s name has changed at the time this
form is being updated/ reverified, complete Block A.
If an employee is rehired within three (3) years of the
date this form was originally completed and the
employee is still eligible to be employed on the same
basis as previously indicated on this form (updating),
complete Block B and the signature block.
Form I-9 (Rev. 11-21-91)N
PLEASE DO NOT MAIL COMPLETED FORM I-9 TO INS
PLEASE READ ALL INSTRUCTIONS CAREFULLY BEFORE COMPLETING THIS FORM.
form, the term "employer" includes those recruiters and
referrers for a fee who are agricultural associations, agricultural
employers or farm labor contractors.
Employment Eligibility Verification
U.S. Department of Justice
Immigration and Naturalization Service
A citizen or national of the United States
Please read instructions carefully before completing this form. The instructions must be available during completion
of this form. ANTI-DISCRIMINATION NOTICE: It is illegal to discriminate against work eligible individuals.
Employers CANNOT specify which document(s) they will accept from an employee. The refusal to hire an
individual because of a future expiration date may also constitute illegal discrimination.
Section 1. Employee Information and Verification. To be completed and signed by employee at the time employment begins.
Print Name: Last First Middle Initial Maiden Name
Address (Street Name and Number) Apt. #
(month/day/year)
Date of Birth (month/day/year)
StateCity Zip Code Social Security #
CERTIFICATION - I attest, under penalty of perjury, that I have examined the document(s) presented by the above-named
Address (Street Name and Number, City, State, Zip Code)
and that to the best of my knowledge the employee
I attest, under penalty of perjury, that I am (check one of the following):
I am aware that federal law provides for
imprisonment and/or fines for false statements or
use of false documents in connection with the
completion of this form.
A Lawful Permanent Resident (Alien # A
An alien authorized to work until
//
(Alien # or Admission #)
is eligible to work in the United States. (State employment agencies may omit the date the employee began
Employee''s Signature Date (month/day/year)
Preparer and/or Translator Certification. (To be completed and signed if Section 1 is prepared by a person
other than the employee.) I attest, under penalty of perjury, that I have assisted in the completion of this form and that to the
best of my knowledge the information is true and correct.
/
Print NamePreparer''s/Translator''s Signature
/
Date (month/day/year)
Section 2. Employer Review and Verification. To be completed and signed by employer. Examine one document from List A OR
examine one document from List B and one from List C, as listed on the reverse of this form, and record the title, number and expiration date, if any, of the
document(s)
ANDList B List CORList A
Document title:
Issuing authority:
Document #:
Expiration Date (if any):
Document #:
//
Print Name TitleSignature of Employer or Authorized Representative
Address (Street Name and Number, City, State, Zip Code) Date (month/day/year)
Business or Organization Name
Section 3. Updating and Reverification. To be completed and signed by employer.
B. Date of rehire (month/day/year) (if applicable)
A. New Name (if applicable)
C. If employee''s previous grant of work authorization has expired, provide the information below for the document that establishes current employment
eligibility.
Document #: Expiration Date (if any):Document Title:
l attest, under penalty of perjury, that to the best of my knowledge, this employee is eligible to work in the United States, and if the employee presented
document(s), the document(s) l have examined appear to be genuine and to relate to the individual.
Date (month/day/year)Signature of Employer or Authorized Representative
Form I-9 (Rev. 11-21-91)N Page 2
Employment Eligibility Verification
employee began employment on
employment.)
OMB No. 1115-0136
U.S. Department of Justice
Immigration and Naturalization Service
Expiration Date (if any):
/ /
/ / / /
employee, that the above-listed document(s) appear to be genuine and to relate to the employee named, that the
/ /
LISTS OF ACCEPTABLE DOCUMENTS
LIST A LIST B LIST C
Documents that Establish Documents that Establish
OR
Identity
AND
(INS Form N-560 or N-561)
2. Certificate of U.S. Citizenship
Identity and Employment
Eligibility
7. Unexpired employment
1. Driver''s license or ID card 1. U.S. social security card issued
9. Driver''s license issued by a
Canadian government authority
1. U.S. Passport (unexpired or
I-688A)
issued by a state or outlying
possession of the United States
provided it contains a
photograph or information such
as name, date of birth, sex,
height, eye color and address
by the Social Security
Administration (other than a
card stating it is not valid for
employment)
Card (INS Form I-688)
expired)
photograph
Form I-327)
Document (INS Form I-571)
Employment Eligibility
(INS Form N-550 or N-570)
2. Certification of Birth Abroad
3. Certificate of Naturalization
2. ID card issued by federal, state
issued by the Department of
State (Form FS-545 or Form
DS-1350)
or local government agencies or
entities, provided it contains a
photograph or information such
as name, date of birth, sex,
height, eye color and address
4. Unexpired foreign passport,
with I-551 stamp or attached
INS Form I-94 indicating
unexpired employment
authorization
3. Original or certified copy of a
birth certificate issued by a
state, county, municipal
authority or outlying
possession of the United
States bearing an official seal
3. School ID card with a
5. Alien Registration Receipt Card
with photograph (INS Form
I-151 or I-551)
4. Voter''s registration card
5. U.S. Military card or draft record
6. Military dependent''s ID card
4. Native American tribal document
6. Unexpired Temporary
7. U.S. Coast Guard Merchant
Mariner Card
5. U.S. Citizen ID Card (INS Form
7. Unexpired Employment
I-197)
8. Native American tribal document
Authorization Card (INS Form
6. ID Card for use of Resident
8. Unexpired Reentry Permit (INS
Citizen in the United States
(INS Form I-179)
are unable to present a
document listed above:
For persons under age 18 who
9. Unexpired Refugee Travel
authorization document issued
by the INS (other then those
listed under List A)
10. School record or report card
10. Unexpired Employment
Authorization Document issued
by the INS which contains a
photograph (INS Form I-688B)
11. Clinic, doctor or hospital record
12. Day-care or nursery school
record
Form I-9 (Rev. 11-21-91)N Page 3
Illustrations of many of these documents appear in Part 8 of the Handbook for Employers (M-274)
Documents that Establish Both
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